Avgifter och betalning

Priserna gäller för en dag under Hörby Kulturkalas

Matvagnar: 2 500 kr
Marknadsplats: 2 000 kr

3-fas 16A: 500 kr
3-fas 32A: 700 kr

Sen anmälan
Sen anmälan det vill säga från en vecka innan evenemanget fram till sista minuten, tillkommer ett tillägg på 1 000 kr.

Intro

Welcome to Hörby Kulturkalas – A party for all generations!

Every year, on the third Tuesday in May, Hörby is transformed into a vibrant scene filled with culture and joy. Hörby Kulturkalas is a day when we celebrate everything that makes our municipality unique and we want you to be part of this fantastic event! ​

Enjoy a day filled with culture and community. During Kulturkalaset you can experience a variety of cultural events. From singing and music to dancing and art – there is something for every taste. Local talent and young people from our own Culture School perform side by side with national stars, creating a wonderful mix of tradition and innovation.

Information

1. Application

Applications for a spot at Hörby Kulturkalas can be submitted from January of the same year as the event is arranged. Your application should clearly state the assortment you intend to sell at the location.

If you operate a so-called mobile business (which moves its operations to different locations) and determine that you cannot bring a cash register that meets the requirements during sales, you may instead issue a cash invoice to each customer. Mobile businesses include operations such as massage therapists, food carts, and flower vendors.

According to the rules of Skatteverket, a cash invoice must include specific information to be approved. This information includes the date of the sale, a description of the goods or services, the price including VAT, as well as the names and addresses of both the seller and the buyer. For more detailed information on what is required for a receipt to be considered valid, please visit Skatteverkets website.

1.a) Late application

Late application, meaning from two weeks before the event, incurs an additional fee for the spot.

2. Information about your spot

– You must be there no later than 10.00 on the day of the event. From 08.00 you have access to the spot to unpack and prepare.

– You must be finished with your spot and ready for sale no later than 12.00.

– If you cannot be present at the right time, please notify us no later than the day before.

• The spots are 3 x 6 meters or 3 x 9 meters, this is stated when booking a spot.
• Under no circumstances may you start packing up your spot before 21.00 on, unless the organizers announce otherwise
• Electricity (230V) is included in all spots.
• When booking, it is stated whether the spot is intended for 230V, 16A or 32A. All outlets for 3-phase electricity must be reported in advance via bokamarknad.se and will have an additional cost.

2.a) Distribution of places

Hörby municipality holds the rights to the event and does not sell any recurring seats. Transfer of spotd is not permitted. In the event of a business sale, the spot may only be included in the transfer after consultation with Hörby Municipality. Subletting is not allowed without the approval of Hörby Municipality to avoid unauthorized trading of spots. Hörby Municipality has the right to suspend both the vendor who lent out a spot and the one registered for the spot if lending has occurred without the Municipality knowledge and approval.

2.b) Refund of spot rent

– If the vendor cancels their spot at least 30 days before the event, the entire paid spot rental will be refunded.

– If cancellation occurs between 29 and 14 days before the event, 50% of the paid spot rental will be refunded. If the spot rental has not yet been paid at the time of cancellation between 29 and 14 days before the first market day, the vendor must pay 50% of the spot rental.

– No refund will be provided for cancellations made within 13 days of the event. If the spot rental has not yet been paid at the time of cancellation within 13 days before the event, the vendor must pay 100% of the spot rental.

Exceptions may occur in the case of valid reasons of cancellations such as illness or mechanical failure on the way to the event. Valid reasons for illness must be documented with a medical certificate. Mechanical failure or similar must be supported by a receipt from the repair shop that conducted the repairs.

The registration fee paid by the seller when booking is non-refundable.

3. Food sales

In connection with the site application, the seller must specify the assortment to be. The allocated spot is only valid for the assortment specified in the application. Selling goods than those indicated in the application gives Hörby municipality the right to evict the seller. Evicted sellers do not have the right to a refund of the spot rental fee.

Businesses that sell, serve, distribute or otherwise handle food must have the necessary permits required for their operations. The regulations of Livsmedelslagen (2006:804) and Livsmedelsförordningen (2006:813), as well as regulations issued under these, apply to food sales. If you have a registration for an existing business, such as a restaurant, café, or store, that registration only applies to that business.

The same high standards for food safety apply to mobile operations as to stationary facilities. The design of the mobile operation must allow for good hygiene and safe food handling. There should be adequate facilities and arrangements for good hygiene, sufficient separation of food items, and proper temperature maintenance.

Permits for sales at markets, festivals, or fairs are only approved if explicitly stated in the registration. If permits are lacking and your business needs to apply or supplement the notification, this must be submitted to Bygg- och miljönämnden no later than two weeks before the relevant sales event.

Decisions regarding registration must be presented to the staff of the Bygg- och miljö during the event. Therefore, it is very important that you bring the decision with you. If the business starts without the required documentation being submitted to the Bygg- och miljönämnden, it may lead to sanctions.

Each business must have the following in place:

• Decision on registration.
• Self-monitoring program and a person responsible for the business.

For more detailed information on food handling in mobile operations, visit Livsmedelsverkets website.

Other important laws and regulations include:

• Förordning om engångsprodukter (SFS 2021:996)
• Livsmedelslagen (2006:804)
• Livsmedelsförordningen (2006:813)
• Hygienförordningen (EG) nr 852/2004)
• Förordning (EG) nr 853/2004
• Förordning (EG) nr 178/2002

Food vendors may not sell red-listed or endangered species.

4. Payment & invoicing

Once Hörby Municipality has approved your spot application an invoice for the registration fee, which is 20% of the price of the spot, will be sent. This fee is charged to prevent spots from being booked but not used. Please note that the registration fee is non-refundable, regardless of when the cancellation occurs. The registration fee must be received by Hörby Municipality within 10 days of the application approval.

Afterwards an invoice for the remaining balance will be sent, which must be paid no later than 30 days before the event. For spot bookings made later than 30 days before the event, payment can only be made via direct payment, either by card or Swish.

Invoices can be paid earlier if preferred. The invoice will include the rules for the event. When you receive the invoice for the reserved spot, you have ten days from the invoice date to dispute it.

If the invoice is not disputed within this period, you are obligated to pay the issued invoice for the requested and reserved spot. By paying the invoice, you agree to the rules and agreements set by Hörby Municipality. This means a legally binding contract has been established, which cannot be broken without mutual consent from both parties.

5. Electricity, gas, water, waste and sanitary service

5.a) Electricity

Hörby Municipality provides electricity in the event area according to Elsäkerhetsverket requirements for temporary building electricity. Vendors who do not order 3-phase electricity in advance may be left without power if no access is available. Each spot rental includes 230V/300W. Electricity needs greater than 300W must be applied for and paid for separately.

Vendors must always use electrical materials and appliances approved for outdoor use by the Elsäkerhetsverket. Failure to comply may result in Hörby Municipality cutting off the electricity supply without compensation. Vendors must have at least 30 meters of their own approved cable for connection to the organizer’s electrical cabinets/substations. Power will be connected no later than 8:00 AM on the day of the event and will be turned off after the event is over. Electrical cables may not border roads. Information about which electrical cabinet belongs to your will be sent to you by email before the event. LED-lamps must be used; halogen lamps are not allowed.

• Sharing electricity from a neighbor’s outlet is prohibited.
• Heat fans are prohibited.

5.b) Gas usage

When using gas during the event, vendors must check the box for gas on the application form. We will provide a map/list to the authorities for their inspection. Note: You must still submit a gas application to Skånemitt Räddningstjänst.

5.c) Water

There will be opportunities to fill water containers during the event. Access to running water and drinking water is available near Nya torg and the intersection of Nygatan/Västergatan. It is important not to take water from other sources; Hörby municipality only takes samples from the specified sources.

5.d) Toilets

Hörby municipality provides a toilet for vendors from 08.00 on the day of the event until the event ends. A separate toilet for those who handle food can be found at the intersection of Nygatan/Västergatan, near the food court.

5.e) Cleaning

Hörby municipality ensures that the event area is kept clean during the event.

Vendors must keep their spot clean during the day and all litter must be transported to the containers on Västergatan. Everyone must clean their sales area after the event ends. Hörby municipality will charge vendors who leave their area uncleaned.

5.f) Waste management

Hörby municipality is pleased to present a new enclosed area, where you will find collection points for wastewater, recyclable bottles and cans, cooking oil, food waste, and sorting of metal, clear and colored glass packaging, plastic, cardboard, and possibly more fractions. This area will be monitored by staff during the event to ensure sorting is done according to applicable rules and regulations. Our staff is on site to assist you and answer any questions you may have regarding waste management. Keep in mind that vendors are responsible for sorting their waste correctly.

Laws and Regulations:

• Avfallsförordningen (2020:614)
• Miljöbalken (1998:808)
• Förordning om engångsprodukter (SFS 2021:996)

Cooking oil:

Hörby Municipality accepts cooking oil in sealed containers at the above-mentioned waste station.

Regulation on Single-Use Products (Förordning om engångsprodukter) (SFS 2021:996)

Vendors handling food must follow the laws and regulations established for this type of operation. ”Vendors can offer fast food and drinks in reusable cups and containers and inform their customers about the negative environmental impact of plastic according to förordningen om engångsprodukter (SFS 2021:996)”.

Vendor’s responsibility:

The vendor is responsible for all handling related to their own waste. If the waste causes permanent damage/stains to properties or other locations, the vendor will bear all costs for cleaning/preparation.

6. Parking

There is no space for cars other than one sales point/food cart/coffee cart in each spot in the event area. Other cars/vehicles are best parked outside the event area.

7. Regulations

Vendors who violate these regulations and rules will immediately lose the right to their spot and, upon request from the organizer or their representative, must promptly close their operations, pack up their goods, and leave the event area without any form of compensation.

7.a) Obligation to follow the organizer’s request

Hörby Municipality holds ultimate responsibility for order and safety in the event area. Accordingly, it is the vendor’s duty to comply with instructions from Hörby Municipality on matters related to order. Repeated non-compliance will result in removal from the event area without any right to a refund of spot rental fees.

Hörby Municipality reserves the right to close the event for safety reasons if conditions are deemed to pose a danger to vendors’ or visitors’ life, health, or property. This applies as well if authorities mandate the event’s closure. In these cases, force majeure applies and vendors are not entitled to any refund of rental fees or charges.

It is the responsibility of the market vendor to adhere to regulations and comply with instructions from the organizer, security personnel, and other market staff.

7.b) Food vendors

Only licensed food vendors are allowed into the event. Permission must be presented upon request.

7.c) Vendor signage at the spots

Vendors must have a clearly visible sign at their sales location displaying the business name, organization number, address, and phone number. According to GDPR, individual firms are not required to print their personal identification number on the sign, but they must have the information readily available upon request. Checks may occur during the event.

7.d) Liability insurance

All vendors are responsible for having liability insurance.

7.e) Packing up and early departure

Packing up and leaving early is prohibited! This discourages visitors and damages the business of other sellers. Specified times must be respected as these have been announced in all communication and marketing around the event.

7.f) Protected water source area

Show environmental consideration to ensure no spillage of chemicals or similar substances that could contaminate the groundwater source. Any environmental incident should be immediately reported to the staff of the event for prompt remediation actions.

7.g) Reservation of spot

When you, as a vendor, have paid the registration fee, you have automatically approved all the rules linked to Hörby Kulturkalas and a legal cooperation agreement has been drawn up and cannot be broken without both parties agreeing to this.